Job Description
Salary : $76,712.90 - $139,713.81 Annually
Location : Oxnard 93030, CA
Job Type: Full Time
Job Number: 3185-CM-2505-VM
Department: CITY MANAGER
Opening Date: 05/19/2025
Closing Date: Continuous
Description
"This recruitment is open until filled. The first review of applications is anticipated to occur on or around May 30, 2025. Early submissions are encouraged."
The City of Oxnard's City Manager's Office is seeking an innovative Project Manager to lead and drive results across city-wide projects and programs that serve to transform the community and create a lasting impact. We're looking for a self-starter that enjoys working independently, tackling complex challenges and can synthesize large quantities of information to develop and recommend comprehensive solutions regularly. The ideal candidate will have strong communication skills, experience collaborating with diverse stakeholders, a background in public sector projects and is familiar with project management best practices. This position may be assigned highly visible, outward-facing projects that will involve working closely with both internal City departments and various stakeholders across the City, including local businesses, non-profits, citizen groups and residents, and educational institutions.
WHAT YOU'LL DO:
Lead or support inter-department and city-wide projects and initiatives, working as a team among internal City departments to drive measurable results.
Proactively develop and implement initiatives to support various municipal functions, using sound judgment to achieve successful outcomes.
Obtain and administer grants for various municipal functions.
Conduct assigned research; gather, analyze, interpret, and prepare data for studies, reports and recommendations for decision-making bodies.
Make presentations to City Council, City Committees, community, and Planning Commission, as needed.
Respond to public inquiries and attend public meetings.
Prepare agreements and documents for various city and successor agency transactions.
Conduct outreach for various citywide initiatives and efforts.
Research and prepare complex grant funding applications and proposals.
Build strong relationships, acting as a liaison with local business owners, county officials, and others in the economic development community.
Support other city departments as needed to assist in the completion of projects and initiatives.
Payroll/Classification Title: Administrative Services Administrator/Supervisor
DISTINGUISHING CHARACTERISTICS:
This classification is distinguished from the Administrative Services Analyst, Senior in that it provides staff supervision, oversees a major financial function or administrative program having city-wide impact, or performs complex analysis and/or program administration, serving as a designated subject matter expert.
SUPERVISION EXERCISED / SUPERVISION RECEIVED:
Incumbents may supervise professional, paraprofessional and support level staff including conducting performance evaluations, coordinating training, and implementing hiring, discipline and termination procedures, or may serve as lead workers assigning and monitoring work completion. Receives general supervision and is expected to prioritize work to meet deadlines and to keep the supervisor informed of issues that would impact achievement of a deadline, organizational policy or procedure or inconsideration of risk management.
WORK SCHEDULE: The normal work week is Monday through Thursday 8:00am to 6:00pm and alternating Fridays 8:00am to 5:00pm. Depending on the area of assignment staff may be assigned to a shift that is outside the standard work hours. This position frequently participates in community meetings as well as council and council committee sessions. This position may also be required to be available for additional hours in response to peaks in workloads and changes in department needs. The standard work environment varies depending on assignment but is typically either primarily in an office setting or out in the field. The City does not offer hybrid or remote work.
Essential Functions
(This class specification represents only the core areas of responsibilities; specific position assignments will vary depending on the needs of the Department.) Provides program, project or functional oversight in assigned area; performs complex analysis and oversees advanced management service support activities and processes; monitors, guides and ensures compliance with applicable policies, procedures, processes, standards and regulations.
Serves as a liaison and advisor with internal departments, agencies, and other external organizations, groups and/or representatives; responds to inquiries and requests; manages escalated issues; reviews, recommends and implements solutions to issues.
Recommends, develops and implements policies, procedures and/or processes related to assigned projects, functions and/or programs. Prepares, reviews and maintains a variety of reports, correspondence, forecasts, contracts and/or related fiscal or administrative documentation.
Participates in the development, implementation, monitoring and evaluation of assigned division, program, and/or project budgets and expenditures. Provides procurement recommendations and assists in purchase acquisitions.
Facilitates, coordinates, collaborates and/or participates in meetings with internal and external program/project/function stakeholders.
Performs other duties of a similar nature and level as assigned.
Positions assigned to management analysis/program administration may be responsible for: Providing advanced journey-level work and staff assistance for the city manager's office or in the management of a city-wide function;
Overseeing a department/division budget;
Coordinating the procurement process;
Administering contracts;
Conducting public information and outreach including media relations;
Supervising department/division support staff;
Conducting analyses;
Reviewing and approving expenditures;
Preparing billings and coordinating receivables;
Reviewing and/or calculating complex fees;
Managing politically sensitive and/or highly complex projects;
Representing the City to the media.
Minimum Qualifications
EDUCATION: Bachelor's degree in business administration, finance, accounting or related field
EXPERIENCE: Five (5) years of journey- level professional experience in area of assignment and two (2) years of supervisory experience
OTHER REQUIREMENTS: Must be able to effectively communicate in English, both orally and in writing
General Information
APPLICATION PROCESS: Submit NEOGOV/Government Jobs on-line application.
Complete and submit responses to the supplemental questions, if required.
Upload resume, cover letter, proof of degree (transcript), or other requested documents.
Your application may be rejected as incomplete if you do not include the relevant information in the online application and include the information only on the resume. Applications and/or Supplemental Questionnaires that state "see my resume" or "see my personnel file" are considered incomplete and will not be accepted. Cover letters and/or optional resumes are not accepted in lieu of a completed application.
The list of qualified candidates established from this recruitment may be used to fill other full-time, part-time, and temporary assignments.
Selected candidate(s) must pass a thorough background investigation.
UNION MEMBERSHIP: Positions in this classification are represented by the Oxnard Mid-Managers Association (OMMA).
NOTE: For most positions, the City of Oxnard relies on office automation (Microsoft Office/Google) and web-based enabled tools, therefore candidates must be proficient and comfortable with computer use to perform functions associated with on-going work.
Regular and reliable attendance, effective communication skills, and development of effective working relationships are requirements of all positions.
Employees are required to participate in the City's direct deposit plan and are paid on a bi-weekly basis.
This position requires a 12 month probationary period.
Pursuant to California Government Code Section 3100, all public employees are required to serve as disaster service workers subject to such disaster service activities as may be assigned to them.
EQUAL OPPORTUNITY: The City of Oxnard is an Equal Opportunity Employer and welcomes applications from all qualified applicants. We do not discriminate on the basis of race, color, religion, sex, national origin, age, marital status, medical condition, disability or sexual orientation.
REASONABLE ACCOMMODATION: The City of Oxnard makes reasonable accommodation for individuals/people with disabilities. If you believe you require special arrangements to participate in the testing process, you must inform the Human Resources Department in writing no later than the filing date. Applicants who request such accommodation must document their request with an explanation of the type and extent of accommodation required.
LEGAL REQUIREMENT: On the first day of employment, new employees must provide proof of citizenship or documentation of legal right to work in the United States in compliance with the Immigration Reform and Control Act of 1986, as amended. The City participates in E-Verify and will provide the federal government with your Form I-9 information to confirm that you are authorized to work in the U.S. If E-Verify cannot confirm that you are authorized to work, this employer is required to give you written instructions and an opportunity to contact Department of Homeland Security (DHS) or Social Security Administration (SSA) so you can begin to resolve the issue before the employer can take any action against you, including terminating your employment. Employers can only use E-Verify once you have accepted a job offer and completed the Form I-9. For more information on E-Verify, please contact DHS. 888-897-7781
If you have any questions regarding this recruitment, please contact Vivian Morales at vivian.morales@oxnard.org
NOTE: The provisions of this bulletin do not constitute an expressed or implied contract. Any provision contained in this bulletin may be modified or revoked without notice.
Retirement Contributions:
New members (as defined by PEPRA), 2% @ 62; "Classic" members 2% @ 55. The employee will be required to pay a portion of their annual earnings toward their retirement. The City of Oxnard does not participate in social security.
Vacation/Annual Accrual Rates:
Leave accrual rates vary between 6.24 - 11.78 hours per pay period based on years of service.
Administrative Leave:
Management employees are not compensated for overtime worked. However, the department director may authorize up to 40 hours of administrative leave in one year.
Deferred Compensation:
The City contributes 1% to a deferred compensation program.
Bilingual Pay: A regular full time employee may receive bilingual pay at the rate of $50.00-$100.00 bi-weekly depending on the Level the employee is required to provide bilingual services as determined by the City Manager or designee.
Health and Dental:
Employees can choose from a variety of medical plans provided by the City. The City's contribution to medical coverage is outlined below:
Level One - For employees hired before January 1, 2023, the City contributes $1,543.00 per month toward medical insurance premiums and an additional $74.21 per month toward dental insurance premiums. Employees will receive cash back if the medical plan they choose is less than the City's monthly contribution of $1,543.00 per month. Employees who waive medical insurance will receive cash back in the amount $1,243.00 per month provided they provide proof of other qualifying coverage. Any unused dental premium monies are paid to the employee. If employees hired prior to January 1, 2023 make any changes to their health plan, they will be placed in level two.
Level Two - For employees hired on or after January 1, 2023, the City will contribute $1,956.00 towards medical insurance premiums with no cash back. Employees who waive medical insurance will receive $500.00 per month cash back provided they show proof of other qualifying coverage. The City will continue to provide $74.21 per month towards dental insurance.
Holidays:
The City observes 12 holidays per year
Life Insurance:
City employees receive Basic Life Coverage ($5,000) + AD&D ($10,000) + 1 times annual salary 100% paid by the City. Employees also have the option to purchase additional insurance.
Tuition Reimbursement:
Full-time employees are eligible for 75% reimbursement for work related coursework up to a maximum of $5000 per fiscal year.
01
Do you possess a Bachelor's degree in business administration, finance, accounting, or a related field? Yes
No
02
Do you possess five (5) years of journey-level professional experience in area of assignment and two (2) years of supervisory experience? Yes
No
03
Describe your roles, responsibilities, and significant accomplishments for two projects that you feel most clearly align with the experience necessary for this position.
04
Describe your experience with preparing and analyzing statistical data such as American Community Survey Data.
Required Question City of Oxnard, CA
Job Tags
Weekly pay, Holiday work, Full time, Contract work, Temporary work, Part time, Local area, Shift work, Monday to Thursday,