Job Description
Kelley Create is a dynamic and innovative business technology company dedicated to helping our partners grow their businesses while supporting the wild success of our co-workers and ourselves. We pride ourselves on delivering exceptional customer service and are committed to driving growth and success in our industry.
Summary The HR Assistant provides support to the Human Resources Manager and plays a critical role in supporting the overall effectiveness of the HR Department by assisting with tasks that foster a positive work environment. This role involves assisting with recruitment, onboarding, benefits, and HR-related projects while maintaining accurate employee records and ensuring compliance with HR laws and regulations.
Key Responsibilities
- Administrative Support:
- Maintain, organize, and audit HR files, records, and documents (both physical and electronic).
- Assist with data entry and maintaining the HR database (ADP).
- Familiarity with ADP.
- Recruitment and Onboarding Support:
- Assist in the recruitment process by posting job openings, scheduling interviews, and communicating with candidates.
- Help prepare offer letters and employment agreements.
- Coordinate the onboarding process, including preparing new hire paperwork, and organizing new hire orientations. Facilitate smooth integration into the company culture.
- Coordinate pre-employment activities such as background checks, reference checks, and new hire paperwork.
- Employee Records and Documentation:
- Maintain accurate and up-to-date employee records in the HR system (HRIS).
- Ensure compliance with all legal documentation requirements, including I-9s, W-4s, and other employment forms.
- Benefits and Payroll Assistance:
- Assist employees with benefits-related inquiries and ensure accurate enrollment in health insurance, retirement plans, and other benefits.
- Help with benefits-related activities such as open enrollment and employee communication.
- Assist with payroll by ensuring employee data is up to date and that any changes are reflected in payroll processing.
- Assist with timekeeping systems and review timesheets for accuracy.
- Compliance and Reporting:
- Assist in ensuring compliance with federal, state, and local labor laws and company policies.
- Prepare reports related to HR functions such as headcount, turnover rates, and employee demographics.
- Employee Relations:
- Assist in maintaining positive employee relations by addressing employee inquiries and escalating issues to HR managers when necessary.
- Help plan and execute employee engagement initiatives, such as company events or recognition programs.
- HR Project Support:
- Handle HR-related communications, answer phone calls, and respond to emails.
- Maintain office supplies for the HR department and manage records of HR transactions.
Competencies
To perform the job successfully, an individual must demonstrate the following competencies to perform the essential functions of this position.
- Customer Focus: The individual needs to demonstrate understanding and compassion for concerns and issues. The individual should promptly address customer inquiries and complaints and go above and beyond to ensure customer satisfaction.
- Communication Skills-Clearly and effectively communicate with customers and team members. Writes concise, clear, and professional emails and messages. Pays full attention to customers, understands their needs, and responds appropriately.
- Problem-Solving Skills: The individual identifies the root cause of customer issues and develops effective solutions. They think outside the box to resolve customer problems and improve service. They make sound decisions quickly to address customer needs and issues.
- Time Management: The individual effectively prioritizes tasks to manage multiple customer inquiries and issues. Completes tasks.
- Adaptability-The individual adapts to changing customer needs, policies, and technologies. Remains calm and effective under pressure during high-volume periods. Quickly learn new procedures and systems as required.
Qualifications - High school diploma or GED required, associate or bachelor's degree in human resources, Business Administration, or related field preferred.
- 1+ years of experience in an administrative role, preferably within HR.
- Excellent organizational skills and attention to detail.
- Strong written and verbal communication skills.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint).
- Able to work independently and utilize sound judgment and problem-solving skills.
- Ability to manage multiple tasks and meet established deadlines
Preferred Skills - Knowledge of basic HR functions and employment laws.
- Experience with applicant tracking systems (ATS) and ADP payroll software.
- HR certification (e.g., SHRM-CP or PHR) is a plus.
Language Skills
Read and interpret documents such as safety rules, invoices, SOP, and instructions; write routine reports and correspondence. Effectively present information in one-on-one situations and small group situations to customers or vendors, and other employees.
Math Skills
Add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals; compute rate, ratio, and percent and draw and interpret bar graphs.
Reasoning Ability
Apply common sense understanding to carry out instructions furnished in written, oral, or diagram form; to deal with problems involving several concrete variables in standardized situations. Identifies problems, gathers information, and offers solutions.
Computer Skills
Proficiency with Microsoft Word, Excel, and Outlook is required. Proficiency with email is required.
Physical Demands and Work Environment
The physical demands and work environment described below represent the activities and surroundings of the positions. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.
- The work is typically performed in an office environment, with a moderate noise level.
- While performing the duties of this job, the employee is regularly required to sit for long periods.
- To perform the job, the employee is regularly required to talk and hear on the telephone and in person with individuals and groups.
- The employee must be able to reach with hands and arms to type frequently throughout the day.
- Vision is required as the incumbent is required to read and respond to documents in hard copy and electronic form.
- The incumbent may regularly be required to lift and carry up to fifteen pounds of documents such as reports, invoices, supplies, etc.
The work is typically performed in an office environment with a moderate noise level.
While performing the duties of this job, the employee is regularly required to sit for long periods. The employee is also frequently required to talk and hear on the telephone and in person with individuals and groups. The employee must be able to reach with hands and arms. Type frequently throughout the day. Vision is required as the incumbent is required to read and respond to documents in hard copy and electronic form.
Competitive Benefits Package Include
- Medical Insurance
- Dental/Vision Insurance
- Life Insurance
- Flexible Spending Account Options
- Supplemental insurance
- 401K with company match
- Profit Sharing upon goal attainment
- Paid Time Off
- Paid Holidays
- Ongoing training opportunities
Must have reliable transportation and pass pre-employment screening.
Equal Opportunity Employer
Kelley Create is an equal opportunity employer and is committed to providing equal employment opportunities to all employees and applicants for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, genetic information, marital status, or veteran status. In addition to federal law requirements, Kelley Create complies with applicable state and local laws governing nondiscrimination in employment. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.
Job Tags
Work at office, Local area, Flexible hours,