Job Description

Executive Assistant to Top-Producing Real Estate Team – In-Office Only (No Remote Consideration) Are you the kind of person who can anticipate needs before they're spoken? Do you thrive in a fast-paced, detail-driven environment and take pride in keeping the wheels turning behind the scenes? We're hiring an experienced Real Estate Executive Assistant to support the daily operations of our high-performing real estate brokerage. This is a hands-on, full-time, in-office role, not virtual. We're looking for someone who has walked this walk before; real estate admin experience is a must. You’ll be working directly with a top-producing agent and leadership team, ensuring that transactions, listings, marketing, and client communications are flawlessly executed. What You'll Be Doing: • Transaction Management: Coordinate contracts from acceptance to close. Keep timelines, documents, and everyone involved on track. • Listing Prep: Handle everything from MLS input to marketing materials to client communication, everything that gets a home live and looking its best. • Client & Lead Support: Engage with leads, track conversations, nurture relationships, and help convert interest into signed contracts. • Marketing & Branding: Support creation and scheduling of email campaigns, social media, newsletters, and property marketing. • Calendar & Admin Management: Keep schedules humming, files organized, tasks prioritized, and the inbox under control. • CRM Oversight: Maintain and update the client database for long-term follow-up and lead nurturing. • Communication: Act as a polished, professional first point of contact for clients; clear communication and excellent grammar are essential. Who We're Looking For: • Someone with prior real estate experience in a similar role. This is non-negotiable • An organizational powerhouse who thrives on systems, checklists, and proactive problem-solving • A confident, polished communicator, both written and verbal • A self-starter who’s comfortable juggling multiple priorities without constant supervision • Tech-savvy and quick to learn (bonus points for experience with MLS, CRM systems, Form Simplicity, FollowUpBoss, Canva, and other real estate tools) • A reliable, professional presence who values accountability and discretion What We Offer: • A stable, long-term position with growth potential • A collaborative, drama-free team that values excellence and initiative • A chance to play a critical role in a thriving real estate business • Competitive compensation based on experience and performance Important: This is an in-office role. Remote candidates will not be considered. If you’re ready to bring your talents to a successful, growing real estate team and make a big impact behind the scenes, we want to hear from you. Apply today and let’s talk! Responsibilities: • Manage the client database to keep information orderly and confidential • Liaise between the supervising broker and clients • Answer phone calls, emails, and other requests and notify broker of necessary details • Execute office management tasks such as systematizing office records, and buying office equipment • Schedule meetings, travel itineraries, and any other relevant appointments for broker • Complete administrative duties, like picking up orders, or other tasks as needed • Pay and input invoices on a regular basis for the broker Qualifications: • Must have a valid Real Estate License • Experience using word processing programs, spreadsheets and Multiple Listing Service • 2-3 years experience as an executive assistant or administrative assistant • Strong interpersonal skills and time management skills • High school diploma or equivalent required • Prior experience in real estate is a bonus About Company: Real estate company servicing the Volusia County area.

Job Tags

Full time, Work at office, Remote work,

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